2019.08.08 Administration Officer - EIJB0343 | Enable Ireland

Careers with Us

Enable Ireland is a leading national voluntary organisation which provides essential services for 7,500 children and adults with disabilities and their families.

We require dedicated employees, with a flexible and adaptable approach, to help support our work with children and adults with disabilities in Ireland.  

 

2019.08.08 Administration Officer - EIJB0343

Location: Cork
Contract Type: Permanent part time

JOB OPPORTUNITY

We currently have an exciting opportunity for an Administration Officer (Clinic Administration) within Enable Ireland Cork Children’s Services (Permanent and Part Time 30.5 Hrs/Hours per Week (.824 WTE))
(**Please note a panel will be formed for 12 months for any future vacancies which may arise during this period**)

The Role:  To provide a wide range of administration supports to Clinic Teams, Children’s Services Manager and Administration Manager

Overview of Roles and Responsibilities:

• Provide administrative supports to the clinic as follows:
o Provide all necessary administration supports to teams and clinics to include typing of meeting agendas, team minutes and I.S.P’s, updating Goldmine and service user hard and soft copy records in this regard and any other administration supports as required
• Provide typing services to support general clinic administration to include:
o Letters, reports, submissions, mailings, memos, agendas, minutes (to include attendance at meetings as required), and any other correspondence as delegated
• Assist with the preparation of files as requested under FOI and GDPR
• Organise client charts in time for clinics
• Establish and maintain efficient office practices as to support the efficient workings of the clinics
• Establish and maintain efficient office practices as to support the efficient workings of the clinic
• Maintain effective filing and archiving (hard and soft copies) of all Service/Service user records
• Become proficient in the use of the Enable Ireland Service User database – Goldmine.
• Process and issue consent packs to all referrals
• Provide administration supports as required to the office of the Children’s Services Manager
• Provide administration supports as required to the Administration Manager
• Provide reception/switchboard support for break and leave cover

The successful candidate will have:
Essential Criteria:

• Leaving certificate or equivalent standard of education
• Minimum of 1 years’ experience of working in an administrative role
• Excellent computer skills especially in Microsoft Excel and Outlook, and proved ability to adapt to changing computer technology
• Fluent in both spoken and written English
• Experience of working at reception
• Knowledge of a hospital/clinical/medical environment
• Broad Knowledge of Enable Ireland and its work
• Knowledge of the ethos, values and model of working within Enable Ireland.
• Demonstrate the ability to multitask and coordinate tasks
• Knowledge of the ethos, values and model of working within Enable Ireland

Desirable Criteria;

• Qualification in administration or similar
• Experience of working in a health care setting
• Full clean drivers licence
• ECDL or similar
• Experience using database systems.
• Good knowledge of relevant legislation e.g. FOI, GDPR etc
• Knowledge and understanding of current issues in the field of disability services
• Understanding of Enable Ireland’s partnership with the HSE
We would love to hear from you if you have a passion for working with our organisation and have the relevant experience/skills required for the role.

Please download a copy of the Job Description, Person Specification and Employment Application form and forward a copy of same to Maria Moran at the address below or via email to mbmoran@enableireland.ie

Closing date for applications Friday 23rd August 2019 at 12 Noon
Interviews will be held September 2019

Applications should be sent via the link above or alternatively by post to:
Maria Moran
Administration Manager
Enable Ireland
Lavanagh Centre
Curraheen

Carrigrohane

Co. Cork.

T12 D768

 (Applications must be made on the Enable Ireland Application Form only. CV’s will not be accepted)

Enable Ireland is an equal opportunities employer.
• The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant
• Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview.
• Applications are invited from suitably qualified applicants from all sections of the community.
• The above information serves only as a guide to the advertised position.  Enable Ireland, at its discretion, reserves the right to change this prior to appointment

Related Resources

2019.08.08 Administration Officer Job Description - EIJB0343

2019.08.08 Administration Officer Person Specification - EIJB0343

Employment Application Form Word Version