2019.07.01 Administrtion Officer - EIJB0307 | Enable Ireland

Careers with Us

Enable Ireland is a leading national voluntary organisation which provides essential services for 7,500 children and adults with disabilities and their families.

We require dedicated employees, with a flexible and adaptable approach, to help support our work with children and adults with disabilities in Ireland.  

 

2019.07.01 Administrtion Officer - EIJB0307

Location: Cork
Contract Type: Permanent full time

JOB OPPORTUNITY

We currently have the current job opportunity arising within Enable Ireland Cork Adult Services for an Administration Officer (Full time, 37 hours per week).

The Role: 
The main purpose of this role is to provide administration support to the Adult Services Manager and the service team with all elements of administration and record keeping.

Overview of Roles and Responsibilities:
• Provide Administrative support as required to Adult Services Manager.
• Ensure all Health & Safety Documentation is completed accurately and up to date. To centrally coordinate all health and safety documentation and report on same.
• Ensure all documentation in relation to transport is completed and up to date, this includes but is not limited to RSA inspections, DOE preparation, Maintenance and scheduling of transport including taxis and external transport providers.
• Provide administrative support in relation to letter writing, minute taking and report compilation. To manage all external telephone and mail contacts on behalf of the Service Manager.
• Provide administration support to the service Coordinator as agreed with the Adult Services Manager
• To develop and maintain an efficient records management and filing systems in line with Enable Ireland Policies and Procedures.
• Log, manage and ensure regular maintenance of all equipment and supplies e.g. Office supplies and service user equipment.
• Ensure that all stationary and supplies are ordered and an appropriate stock maintained.
• Work effectively and cooperatively with other staff members.
• Develop open, honest and respectful relationships with others; fosters good working relationships within the team.
• Execute their duties with confidentially.
• Manage ad-hoc requests and general enquiries.
• To be a key holder to open and close the building as required.

HR Administration –
• Upload & maintain time sheets, update attendance information, ensure all documentation is accurate. Input attendance on the required systems for approval by the line manager and liaise with the payroll and HR department regarding any issues.
• Provide administrative support in relation to annual leave, sick leave documentation

Finance Support
• Provide support around the processing of purchase orders.
• Manage the petty cash system.

 

The successful candidate will have:
Essential Criteria:

Minimum of 2 years’ experience of working in an administrative role. 

Excellent computer skills especially in Microsoft Excel and Outlook, and proven ability to adapt to changing computer technology.

Speak and write English fluently

Desirable Criteria:

Experience of working in a health care setting

Full Clean Drivers Licence

ECDL or similar

Please download Person Specification, Job Description and Employment Application form and forward completed forms by post to Claire Nash, or by email to cnash @enableireland.ie
Closing date for applications Wednesday 10th July no later than 12.00 noon.
Interviews will take place on week commencing 15th July 2019

Applications should be sent via the link above or alternatively by post to:
Claire Nash
Adult Services Manager 
Enable Ireland
Unit 5-7 Eastgate Drive Business Park
Little Island
Cork

 (Applications must be made on the Enable Ireland Application Form only. CV’s will not be accepted)

Enable Ireland is an equal opportunities employer.
• The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant
• Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview.
• Applications are invited from suitably qualified applicants from all sections of the community.
• The above information serves only as a guide to the advertised position.  Enable Ireland, at its discretion, reserves the right to change this prior to appointment

 

Related Resources

2019.07.01 Administrtion Officer Job Description - EIJB0307

019.07.01 Administrtion Officer Person Specification - EIJB0307

Employment Application Form Word Version